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Acceptance of Resignation Letter

Download our free acceptance of resignation letter template

Manage employee departures professionally with our free acceptance of resignation letter template. This document ensures you formally acknowledge an employee’s resignation while confirming critical details like their final working day and outstanding holiday pay.

  • Includes PILON & Notice Period clauses

  • Editable Word format (.docx)

  • Covers Return of Company Property

  • Confirms Final Payment details

  • Last updated January 2026

Frequently Asked Questions

Legally, a resignation is a unilateral act, you don’t technically have to accept it for it to be valid. However, sending a formal Acceptance of Resignation Letter is vital for confirming the exact termination date, preventing confusion over when salary payments should stop.

PILON stands for Payment in Lieu of Notice. This template includes a specific option for this, allowing you to end the employment immediately while paying the employee for their notice period, rather than having them work it.

Yes, if your employment contract allows it. This template includes a Deductions clause, confirming that money owed (like season ticket loans or holiday taken in excess of accrual) will be subtracted from their final salary.

The template includes a specific section requiring the return of all company items (laptops, phones, keys, etc.) by the final date. This serves as a formal reminder to the employee of their obligations.

Yes. This template is designed for UK employers and covers standard UK employment practices, including references to P45s and statutory holiday calculations.

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